Job Description
Are you a detail-oriented professional seeking a rewarding full-time receptionist job in New York? Horizon Office Services is looking for a dynamic individual to join our elite administrative team. As the first point of contact for our clients and employees, you will play a pivotal role in maintaining our company's professional image and operational efficiency.
We offer a collaborative work environment, competitive benefits package, and clear pathways for career advancement within the administrative sector.
Responsibilities
- Provide exceptional front-desk support, greeting visitors warmly and answering multi-line phones with a professional, polished demeanor.
- Manage incoming and outgoing mail, including courier services, package deliveries, and fax transmissions.
- Schedule and coordinate appointments, meetings, and conference room bookings using Outlook and Google Calendar.
- Assist with data entry, filing, and maintaining organized digital and physical records.
- Process invoices, purchase orders, and expense reports with high accuracy and adherence to company policy.
- Act as the primary liaison between departments and external vendors to ensure seamless office operations.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Proven experience as a Receptionist, Front Desk Coordinator, or in a similar office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic accounting software.
- Excellent verbal and written communication skills with a polished phone manner.
- Strong organizational skills with the ability to multitask and prioritize tasks in a fast-paced environment.
- Relevant knowledge of New York City business practices and etiquette is a significant plus.