Job Description
Are you detail-oriented and looking for a stable career in a vibrant city? Horizon Office Solutions is seeking a dedicated Office Assistant to join our growing team in Nashville, TN. In this full-time role, you will be the backbone of our daily operations, handling critical data entry tasks and providing administrative support to management.
We pride ourselves on a collaborative environment where every team member's contribution matters. If you have a knack for organization and a passion for efficiency, we want to hear from you.
Responsibilities
- Data Entry Management: Accurately input, update, and maintain records in our CRM and database systems with a focus on 99%+ accuracy.
- Administrative Support: Handle incoming calls, screen inquiries, and direct messages to the appropriate departments.
- Document Management: Organize, file, and digitize physical documents to ensure easy retrieval and compliance.
- Scheduling: Manage calendars for senior executives, schedule meetings, and prepare meeting materials.
- Office Operations: Monitor office supplies, coordinate with vendors, and ensure the workspace remains organized and functional.
- Report Generation: Assist in compiling weekly reports and analyzing data trends using Excel.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Experience: Minimum of 1-2 years of experience in an office setting, preferably in data entry.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and QuickBooks or similar accounting software is a plus.
- Typing Speed: Demonstrated ability to type at least 40-50 WPM with high accuracy.
- Communication: Excellent verbal and written communication skills, with a professional and courteous demeanor.
- Organization: Strong attention to detail and the ability to prioritize multiple tasks in a fast-paced environment.