Job Description
Welcome to Apex Professional Solutions
We are a dynamic and fast-growing company committed to excellence in administrative support. We are currently seeking a highly organized and personable Full-Time Receptionist to join our Houston team. If you thrive in a modern, collaborative environment and have a passion for delivering exceptional customer service, we want to meet you.
As the face of our organization, you will play a crucial role in ensuring our operations run smoothly while creating a welcoming atmosphere for our clients and employees.
Responsibilities
- Front Desk Management: Greet and welcome visitors in a professional and friendly manner, directing them to the appropriate personnel.
- Phone Systems: Answer, screen, and forward incoming calls with a high degree of professionalism and courtesy.
- Administrative Support: Handle incoming and outgoing mail, manage email correspondence, and perform basic data entry tasks.
- Scheduling: Coordinate meeting rooms, manage calendars, and assist with appointment scheduling as needed.
- Office Maintenance: Maintain a clean, organized, and welcoming reception area; restock office supplies as required.
- Vendor Relations: Assist in coordinating deliveries and managing relationships with external vendors and service providers.
Qualifications
- Experience: Minimum of 1-2 years of professional receptionist or administrative assistant experience.
- Education: High school diploma or equivalent required; Associate’s degree preferred.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and standard office equipment.
- Communication: Excellent verbal and written communication skills with a polished telephone manner.
- Organization: Strong attention to detail with the ability to multitask and prioritize tasks effectively.
- Flexibility: Willingness to adapt to changing schedules and occasional evening or weekend shifts.