Job Description
We are seeking a highly organized and detail-oriented Receptionist and Data Entry Specialist to join our growing team in Indianapolis. This is a full-time opportunity where you will serve as the first point of contact for our clients and ensure the smooth operation of our front office. You will also play a critical role in maintaining our database accuracy through efficient data entry tasks.
In this position, you will combine traditional administrative duties with modern digital tasks. If you are a proactive professional looking for a stable environment with opportunities for growth, we want to hear from you.
Responsibilities
- Greet and welcome visitors to our office in a professional and friendly manner, managing the reception area to ensure it is tidy and presentable at all times.
- Answer and direct incoming phone calls, emails, and mail to the appropriate departments or personnel.
- Perform high-volume data entry tasks, ensuring all information is accurately input into our CRM and database systems with a focus on speed and precision.
- Manage and update client records, schedules, and contact information on a daily basis.
- Assist with filing, scanning, and copying documents as needed to support office operations.
- Coordinate appointments and manage the internal calendar for management staff.
Qualifications
- High school diploma or equivalent (Associate's degree preferred).
- Proven experience as a Receptionist, Office Assistant, or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry software.
- Excellent typing speed (minimum 45 WPM) and accuracy.
- Strong verbal and written communication skills with a professional demeanor.
- Ability to multitask effectively in a fast-paced environment.
- Reliable transportation and the ability to work full-time hours.