Job Description
About the Role:
We are seeking a highly organized and proactive Administrative Assistant to join the Meridian Financial Group team in the heart of New York City. In this pivotal role, you will provide top-tier support to our executive leadership, ensuring seamless daily operations and contributing to a culture of efficiency and professionalism.
Why Join Us?
As a growing financial firm, we pride ourselves on our collaborative environment and commitment to employee growth. You will have the opportunity to work with cutting-edge tools and develop your administrative skills in a high-visibility setting.
Responsibilities
- Manage complex calendars and schedule meetings, including conference calls and video conferences with internal and external stakeholders.
- Prepare, proofread, and distribute professional correspondence, including emails, memos, and reports.
- Coordinate domestic and international travel arrangements, including booking flights, hotels, and creating detailed itineraries.
- Process incoming communications, screen calls, and route inquiries to the appropriate team members.
- Maintain and organize physical and digital filing systems to ensure easy retrieval of documents.
- Assist in the preparation of monthly expense reports and handle general office administration duties.
- Act as the point of contact for vendors and visitors, ensuring a welcoming office environment.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 3-5 years of experience in an administrative or executive support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills with a professional demeanor.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Discreet and professional attitude with a high level of integrity.