Job Description
Join CitySolutions SF as a Local Administrative Assistant and become the backbone of our vibrant San Francisco office! We're seeking a proactive professional to manage daily operations, support executive teams, and ensure seamless office functionality. Enjoy competitive compensation, comprehensive benefits, and a collaborative environment where your organizational skills shine. Help us deliver exceptional service to our Bay Area community while advancing your administrative career in one of America's most dynamic cities.
Responsibilities
- Manage calendars, scheduling, and travel arrangements for executive staff
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare and distribute professional correspondence, reports, and presentations
- Coordinate office events, meetings, and cross-departmental projects
- Maintain digital and physical filing systems with strict confidentiality
- Procure office supplies and manage vendor relationships
- Support HR functions onboarding, payroll processing, and record maintenance
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years in office support or administrative coordination
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- Knowledge of San Francisco business protocols preferred
- Valid California driver's license may be required