Job Description
Are you a meticulous professional ready to take your administrative career to the next level?
Apex Administrative Solutions is seeking a dedicated Full-Time Administrative Assistant & Data Entry Specialist to join our dynamic team in Tucson, AZ. In this role, you will be the backbone of our operations, ensuring seamless data management, efficient office coordination, and exceptional support for our management team.
We offer a competitive salary, comprehensive benefits package, and a collaborative work environment where your skills are valued. If you have a keen eye for detail and thrive in a fast-paced setting, we want to meet you.
Responsibilities
- Accurately enter, update, and maintain data in various databases and spreadsheets (Excel/Google Sheets).
- Manage incoming and outgoing mail, including routing, filing, and distribution.
- Prepare and proofread correspondence, reports, and presentations with a high degree of accuracy.
- Schedule appointments, manage calendars, and coordinate travel arrangements for executives.
- Assist in the organization of company files, records, and archives.
- Respond to general inquiries via phone and email in a professional and timely manner.
- Perform light bookkeeping tasks, such as expense reporting and invoicing assistance.
Qualifications
- High School Diploma or GED required; Associate’s degree in Business Administration or related field preferred.
- Proven experience in administrative support, data entry, or a related role.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Fast typing speed (minimum 40 WPM) with exceptional attention to detail.
- Strong organizational and time management skills with the ability to multitask effectively.
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.