Job Description
Are you a detail-oriented professional seeking a rewarding opportunity in Baltimore, MD? We are looking for a proactive Administrative Assistant to join our growing team. In this full-time role, you will play a critical part in our daily operations by managing data entry tasks and supporting executive leadership with precision and efficiency.
At Apex Administrative Solutions, we pride ourselves on maintaining organized, high-performing environments. If you have a knack for numbers and a passion for organization, we want to meet you.
Responsibilities
- Perform high-volume data entry with a focus on accuracy and speed, maintaining updated digital and physical records.
- Manage incoming communications, including email correspondence and phone inquiries, ensuring timely responses.
- Assist in the preparation and formatting of reports, presentations, and internal documents.
- Maintain and organize office filing systems, both digital and hard copy, ensuring easy retrieval of information.
- Coordinate and schedule meetings, including booking conference rooms and sending calendar invitations.
- Handle sensitive information with the utmost confidentiality and discretion.
- Support the team with general office duties, such as supply management and inventory tracking.
Qualifications
- High School Diploma or equivalent required; Associate’s degree or Administrative Certification preferred.
- Proven experience in administrative support or data entry roles.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Excellent typing speed (minimum 40 WPM) and attention to detail.
- Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced environment.
- Professional communication skills, both verbal and written.
- Ability to work independently with minimal supervision.