Job Description
Join our dynamic team at Minneapolis Business Solutions as a Full-Time Administrative Assistant! We're seeking a highly organized professional to provide comprehensive office support across our Minneapolis headquarters. In this pivotal role, you'll be the backbone of our operations, ensuring seamless day-to-day workflows while supporting executives and departments with precision and professionalism. If you thrive in fast-paced environments and excel at multitasking, this is your opportunity to grow with a forward-thinking organization.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle incoming communications, including phone calls, emails, and correspondence with professionalism
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Oversee office supply inventory, procurement, and vendor relationships
- Coordinate meetings, including agenda preparation, minute-taking, and follow-up actions
- Support HR functions onboarding, benefits administration, and record maintenance
- Process expense reports, invoices, and financial documentation accurately
- Maintain digital filing systems and ensure data security compliance
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years of experience in administrative support or office management
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with scheduling software and office equipment
- Ability to handle confidential information with discretion
- Proven problem-solving and multitasking capabilities