Job Description
Welcome to Horizon Business Solutions, a dynamic organization committed to excellence in customer service and operational efficiency. We are looking for a friendly, professional Receptionist to be the first point of contact for our clients and visitors. If you thrive in a fast-paced environment and have a passion for administrative support, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunities for professional development and growth.
- A collaborative and inclusive work culture.
Responsibilities
- Front Desk Management: Greet visitors warmly, manage the reception area, and answer a high volume of incoming calls professionally.
- Scheduling & Coordination: Manage calendars, schedule meetings, and coordinate travel arrangements for executive staff.
- Communication: Act as the primary liaison between departments and external clients, ensuring clear and timely communication.
- Administrative Support: Handle mail distribution, prepare meeting materials, and assist with data entry and filing.
- Customer Service: Address client inquiries and resolve issues efficiently to ensure high satisfaction levels.
- Office Operations: Oversee office supplies inventory and coordinate with vendors for maintenance and services.
Qualifications
- Experience: Minimum of 2 years of experience in a receptionist or administrative support role.
- Education: High school diploma or equivalent required; Associate’s degree preferred.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Exceptional verbal and written communication skills with a polished telephone manner.
- Organization: Strong organizational skills with the ability to multitask and prioritize tasks in a busy environment.
- Software: Experience with CRM software or scheduling platforms is a plus.