Job Description
Are you a natural people-person with exceptional organizational skills? Apex Administrative Solutions is looking for a dynamic Entry Level Receptionist to join our fast-paced team in Jacksonville, FL. We are committed to providing top-tier administrative support, and we need a reliable team member who can manage our front desk operations with grace and efficiency.
In this role, you will be the face of our company. We offer a flexible schedule and a supportive work environment designed to help you grow your career in administrative services. If you are ready to start a rewarding career where your attention to detail makes a difference, we want to hear from you.
Responsibilities
- Greet and welcome visitors with a warm, professional demeanor, managing the front desk area to ensure a welcoming environment.
- Answer and route incoming phone calls to the appropriate departments or individuals in a timely and polite manner.
- Manage the company calendar, scheduling appointments and coordinating meetings for management staff.
- Handle incoming and outgoing mail, including packages and courier services, with accuracy.
- Perform general clerical duties such as data entry, filing, and maintaining office supply inventory.
- Assist with basic bookkeeping tasks, including processing invoices and expense reports.
- Provide exceptional customer service to clients and visitors by addressing inquiries and resolving issues.
Qualifications
- High school diploma or equivalent is required; additional business administration coursework is a plus.
- Previous experience as a receptionist or in an administrative support role is preferred but not mandatory for this entry-level position.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer navigation.
- Excellent verbal and written communication skills with a professional telephone manner.
- Strong organizational skills and the ability to multitask in a busy office environment.
- A valid driver's license and reliable transportation may be required for local errands.