Job Description
Join our dynamic team as a Flexible Schedule Receptionist at InnovateHR Solutions! We're seeking a polished professional to serve as the first point of contact for our Silicon Valley headquarters. This role offers unparalleled flexibility with customizable shift options, perfect for work-life balance. You'll manage a high-energy reception area, handle multi-line phone systems, coordinate complex calendars, and support executive teams in a fast-paced tech environment. Enjoy modern amenities, competitive compensation, and a culture that values adaptability and growth.
Responsibilities
- Manage professional reception area including visitor check-in, badge issuance, and conference room coordination
- Operate multi-line phone system and triage incoming calls to appropriate departments
- Maintain and executive calendar with 50+ appointments and meetings weekly
- Process incoming/outgoing mail, deliveries, and office supplies inventory
- Support HR initiatives onboarding new hires with orientation materials
- Coordinate catering and logistics for executive meetings and company events
- Assist with administrative tasks including document scanning and filing systems
Qualifications
- Minimum 2 years professional receptionist or front desk experience
- Expertise in Microsoft Office Suite and calendar management systems
- Exceptional verbal/written communication and multitasking abilities
- Proven problem-solving skills with high-pressure situations
- Flexibility to work varied shifts (morning/afternoon/evening options)
- Professional demeanor with polished business appearance
- Ability to maintain confidentiality and handle sensitive information
- High school diploma or equivalent; associate degree preferred