Job Description
Join our dynamic team at Pacific Bay Solutions as a Flexible Schedule Office Assistant! We're seeking a highly organized professional to support our operations in San Jose with a customizable 8-hour workday schedule. This full-time role offers competitive pay, comprehensive benefits, and a modern, collaborative work environment.
As a key member of our administrative team, you'll ensure seamless office operations while enjoying the flexibility to balance your work and personal life. Our ideal candidate thrives in fast-paced settings and brings exceptional attention to detail and proactive problem-solving skills.
Responsibilities
- Manage office communications including phone systems, emails, and correspondence
- Schedule and coordinate meetings, appointments, and executive calendars
- Maintain digital filing systems and ensure data accuracy
- Assist with onboarding processes and new employee orientation
- Procure office supplies and manage vendor relationships
- Support event planning and meeting coordination
- Perform light bookkeeping tasks and expense tracking
- Act as primary point of contact for visitors and inquiries
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 3+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Experience with scheduling tools like Calendly or Google Calendar
- Ability to adapt to flexible scheduling requirements
- Proven multitasking and prioritization capabilities