Job Description
Join our dynamic team at Sunshine Business Solutions as a Full-Time Office Assistant with unprecedented schedule flexibility! We're seeking a highly organized professional to support our Jacksonville operations while enjoying work-life balance through customizable hours. This hybrid role combines office presence with remote flexibility, perfect for candidates needing adaptable scheduling without compromising career growth. Our modern downtown office offers collaborative spaces, wellness programs, and a supportive environment where your administrative expertise truly shines.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and facility coordination
- Schedule and coordinate complex calendars for 15+ executives using Outlook/Google Calendar
- Process invoices, expense reports, and financial documentation with precision
- Support HR functions including onboarding documentation and employee records maintenance
- Coordinate virtual and in-person meetings with technical setup and minute-taking
- Act as primary point of contact for client/vendor communications and triage inquiries
- Maintain digital filing systems ensuring HIPAA/GDPR compliance
- Assist with special projects including market research and presentation preparation
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years proven office administration experience in corporate settings
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail in high-volume environments
- Strong written and verbal communication abilities
- Experience with scheduling software (Calendly, Doodle) and virtual meeting platforms
- Ability to work independently with minimal supervision during remote hours
- Valid Florida driver's license with clean record for occasional errands