Job Description
Join our dynamic team as a Full-Time Office Assistant with a flexible schedule! We're seeking a highly organized professional to support our San Jose headquarters with exceptional administrative support. Enjoy the perfect work-life balance with adaptable hours while contributing to a thriving tech environment. This role offers competitive compensation and growth opportunities in one of California's most vibrant cities.
Responsibilities
- Manage office calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications via phone, email, and in-person interactions
- Maintain digital and physical filing systems with precision and confidentiality
- Assist with onboarding processes, including new hire paperwork and equipment setup
- Procure office supplies and manage inventory control systems
- Support departmental projects with data entry and report preparation
- Coordinate travel arrangements and expense reports for team members
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple tasks with competing priorities
- Professional demeanor and customer service orientation
- High school diploma or equivalent; associate degree preferred
- Flexibility to work core business hours with adjustable start/end times