Job Description
Join our dynamic team at Innovate Solutions Group as a Flexible Schedule Office Assistant! We're seeking a highly organized professional to support our San Jose operations with a customizable schedule that balances work and life. Enjoy a modern office environment, competitive benefits, and the opportunity to grow with a forward-thinking company. If you thrive in flexible settings and excel at administrative excellence, apply today!
Responsibilities
- Manage calendars, scheduling, and meeting coordination for executives
- Handle incoming communications, including calls, emails, and correspondence
- Process invoices, expense reports, and financial documentation
- Coordinate office supplies, equipment maintenance, and vendor relationships
- Support HR functions onboarding and employee records
- Maintain digital filing systems and document management protocols
- Assist with special projects and event planning as needed
Qualifications
- 3+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- Experience with scheduling software (e.g., Calendly)
- Ability to work independently with minimal supervision
- Associate's degree or equivalent certification preferred