Job Description
Join our dynamic team as a Flexible Schedule Office Assistant at Global Solutions Inc. in sunny San Jose! We're seeking a detail-oriented professional to support our fast-paced tech environment with customizable work hours. This full-time role offers competitive compensation, comprehensive benefits, and the opportunity to thrive in California's innovation hub.
Enjoy the flexibility to balance work and life while contributing to our mission of excellence. You'll be the backbone of our office operations, ensuring seamless administrative functions and creating a positive workplace culture.
Responsibilities
- Manage calendars, scheduling appointments, and coordinating meetings across departments
- Handle incoming communications including emails, calls, and correspondence
- Maintain organized filing systems and digital documentation
- Process invoices, expense reports, and financial documentation
- Coordinate office supplies, equipment maintenance, and vendor relationships
- Support onboarding processes and new employee orientation
- Assist with special projects and event planning as needed
Qualifications
- Minimum 2 years of office administration experience in a tech environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced setting
- Associates degree or equivalent administrative certification preferred
- Experience with office management software (e.g., Asana, Trello)