Job Description
Join our dynamic team in the heart of Manhattan as a Flexible Schedule Office Assistant! We're seeking a highly organized professional to support our fast-paced operations with adaptable hours. Enjoy competitive compensation, modern workspace, and a collaborative culture that values work-life balance. Perfect for students, parents, or career professionals seeking flexibility without sacrificing growth opportunities.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple time zones
- Handle incoming communications including calls, emails, and correspondence with professionalism
- Maintain organized digital and physical filing systems with strict confidentiality protocols
- Procure office supplies and manage vendor relationships for operational needs
- Assist with travel arrangements and expense report processing
- Support event coordination and meeting logistics for internal/external stakeholders
- Perform ad-h administrative tasks as required by department heads
Qualifications
- Associate's degree or equivalent administrative experience (2+ years preferred)
- Expert proficiency in Microsoft Office Suite and Google Workspace
- Exceptional written and verbal communication skills
- Proven ability to prioritize tasks in a deadline-driven environment
- Experience with scheduling tools (Calendly, Outlook, etc.)
- High attention to detail and discretion with sensitive information
- Flexibility to work between 20-30 hours weekly with variable scheduling