Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant in sunny San Jose! We're urgently hiring a proactive professional to support our fast-paced operations with adaptable hours. This is a unique opportunity to work remotely/in-office hybrid with core hours 10 AM - 3 PM, perfect for work-life balance. Enjoy competitive pay, comprehensive benefits, and a collaborative environment in California's tech hub. Apply today and become part of our award-winning culture!
Responsibilities
- Manage calendars, schedule meetings, and coordinate logistics across departments
- Handle confidential correspondence, documents, and data entry with precision
- Provide exceptional customer support via phone, email, and in-person interactions
- Assist with onboarding processes and new employee documentation
- Coordinate travel arrangements and expense reports for executives
- Maintain digital filing systems and ensure data security compliance
- Support event planning and vendor coordination for company initiatives
Qualifications
- Minimum 2 years of administrative or executive support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills and attention to detail
- Ability to multitask effectively in a fast-paced environment
- Strong written and verbal communication skills
- Flexibility to adapt to changing priorities and schedules
- Associate's degree or equivalent professional certification preferred
- Experience with CRM systems (e.g., Salesforce) a plus