Job Description
Join our dynamic team as an Entry-Level Receptionist and kickstart your administrative career! We're seeking a detail-oriented professional to serve as the first point of contact for our clients while supporting critical data entry operations. This full-time position offers comprehensive training and growth opportunities in a collaborative environment. Perfect for recent graduates or career changers looking to develop essential office skills.
Responsibilities
- Manage front desk operations including greeting visitors, answering multi-line phone systems, and directing inquiries
- Perform accurate data entry for client information, inventory updates, and transaction records
- Coordinate office calendars, schedule appointments, and arrange meeting logistics
- Process incoming/outgoing mail, packages, and deliveries with proper documentation
- Maintain organized filing systems for digital and physical documents
- Assist with basic office tasks like supply inventory management and equipment troubleshooting
- Support administrative team with special projects and ad-hoc requests
Qualifications
- High school diploma or equivalent (college degree preferred)
- Minimum 1 year experience in customer service or administrative roles
- Proficiency in data entry with 40+ WPM typing speed and 98% accuracy
- Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional communication and interpersonal skills
- Ability to multitask in a fast-paced environment with competing priorities
- Professional demeanor with polished phone etiquette
- Basic understanding of office equipment (copiers, scanners, phone systems)