Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant where your work-life balance is prioritized! We're urgently seeking a highly organized professional to support our fast-paced tech headquarters in San Jose. Enjoy hybrid work options and adaptable hours while ensuring seamless office operations. This is your chance to excel in a supportive environment where your skills make an immediate impact.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Process invoices, expense reports, and financial documentation with precision
- Handle confidential information and maintain digital filing systems
- Coordinate cross-departmental communications and meeting logistics
- Support onboarding processes and new employee orientation
- Assist in vendor management and procurement of office supplies
- Prepare professional correspondence and presentations
Qualifications
- 3+ years administrative experience in corporate or tech environment
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Ability to manage competing priorities with minimal supervision
- Strong written and verbal communication skills
- Experience with scheduling software (e.g., Calendly, Doodle)
- Discretion when handling sensitive information