Job Description
Join our dynamic Seattle-based team as a Flexible Schedule Administrative Assistant! We're seeking a highly organized professional to support our operations with adaptable hours that work around your life. This role offers the perfect blend of structure and freedom, allowing you to thrive while maintaining work-life balance. Our collaborative environment values initiative and rewards excellence with competitive compensation and growth opportunities.
Why You'll Love Working With Us:
- Remote-first hybrid model with in-office flexibility
- Modern downtown Seattle workspace near transit
- Inclusive culture focused on innovation and sustainability
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple time zones
- Handle confidential correspondence, reports, and documentation with precision
- Oversee office operations including supply inventory, vendor relations, and facilities coordination
- Support project management through data entry, report compilation, and deadline tracking
- Facilitate seamless communication between departments using CRM and collaboration tools
- Travel coordination including bookings, itineraries, and expense report management
- Lead onboarding processes for new hires and contractors
Qualifications
- 3+ years of administrative support experience with scheduling flexibility
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities in fast-paced environments
- Discretion handling confidential information and sensitive situations
- Associates degree or equivalent professional certification preferred
- Experience with G-Suite, Asana, or similar productivity tools
- Valid Washington driver's license (occasional errands required)