Job Description
Join our dynamic team at Metropolitan Executive Solutions as a Flexible Schedule Administrative Assistant! We're seeking a highly organized professional to support our NYC headquarters with adaptable scheduling options. This hybrid role offers 3 days in-office flexibility per week while maintaining core business hours. Enjoy competitive compensation, comprehensive benefits, and a collaborative environment that values work-life balance. If you're a proactive communicator with exceptional administrative skills, we want to hear from you!
Responsibilities
- Manage executive calendars with scheduling flexibility across time zones
- Coordinate virtual and in-person meetings, conferences, and travel arrangements
- Prepare confidential correspondence, reports, and presentation materials
- Oversee office operations including inventory management and vendor relationships
- Support digital filing systems with meticulous attention to document security
- Act as primary point of contact for internal and external communications
- Assist with onboarding processes and new hire documentation
Qualifications
- 3+ years of administrative experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to prioritize tasks with minimal supervision
- Experience with scheduling tools (Calendly, Doodle)
- Strong organizational skills with attention to detail
- Comfortable adapting to changing priorities and schedules
- Associate degree or equivalent professional certification required