Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant in the heart of New York City! We're seeking a highly organized professional to provide essential support with adaptable hours to work-life balance. This immediate hire opportunity offers competitive compensation, comprehensive benefits, and a collaborative environment where your administrative expertise will truly shine. If you're ready to make an impact with a company that values flexibility and professional growth, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across multiple time zones
- Handle confidential correspondence, reports, and documentation with precision and discretion
- Coordinate travel arrangements, expense reports, and procurement processes
- Serve as primary point of contact for internal and external stakeholders
- Maintain digital filing systems and ensure data accuracy in CRM platforms
- Assist with onboarding processes and new hire orientation materials
- Support special projects including event planning and presentation preparation
Qualifications
- 3+ years of administrative experience in fast-paced corporate environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and Google Workspace
- Exceptional written and verbal communication skills
- Proven ability to prioritize tasks and manage competing deadlines
- Discretion when handling confidential information
- Associates degree or equivalent professional certification preferred
- Experience with scheduling software (Calendly, Doodle) a plus