Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant in the heart of New York City! We're seeking a highly organized professional to support our executives with seamless operations. Enjoy a hybrid work model with core hours (9am-3pm) and flexible scheduling options. This is an immediate hire opportunity for a self-motivated individual who thrives in fast-paced environments. What We Offer: Competitive salary, comprehensive health benefits, professional development stipends, and a collaborative culture that values work-life balance.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple time zones
- Handle confidential correspondence, travel arrangements, and expense reporting
- Prepare and edit professional documents, presentations, and reports
- Serve as primary point of contact for internal and external stakeholders
- Streamline office operations including supply management and vendor coordination
- Support meeting preparation and virtual event logistics
- Maintain digital filing systems with strict confidentiality standards
Qualifications
- 3+ years of administrative support experience in corporate environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional time management with ability to prioritize competing tasks
- Strong written and verbal communication skills
- High attention to detail and accuracy in all deliverables
- Discretion when handling sensitive information
- Associate's degree or equivalent professional certification