Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant and enjoy the perfect work-life balance in Oakland's vibrant business district. We're seeking a motivated entry-level professional to provide essential support to our growing operations. This part-time role (20-25 hours/week) offers adaptable scheduling options, including mornings, afternoons, or hybrid arrangements to accommodate your lifestyle.
As the backbone of our daily operations, you'll ensure seamless administrative workflows while gaining hands-on experience in a collaborative environment. Our commitment to professional development means you'll receive mentorship and training to accelerate your career growth in administrative support.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across departments
- Handle incoming communications via phone, email, and digital platforms
- Maintain organized digital and physical filing systems for documents and records
- Prepare correspondence, reports, and presentations using Microsoft Office Suite
- Assist with onboarding processes and new hire orientation materials
- Support event planning and logistics for company meetings and functions
- Process invoices, expense reports, and basic bookkeeping tasks
Qualifications
- High school diploma or equivalent; college coursework preferred
- 1+ years of administrative or customer service experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks in a fast-paced environment
- Reliable transportation to Oakland office location
- Flexibility to work 20-25 hours weekly across available shifts