Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant in the heart of San Jose's tech hub! We're urgently seeking a highly organized professional to support our executive team with adaptable scheduling and seamless office operations. Enjoy a competitive hourly rate with benefits and the freedom to maintain work-life balance through our flexible hours policy. If you thrive in fast-paced environments and excel at multitasking, this is your opportunity to make an immediate impact at a forward-thinking company.
Responsibilities
- Manage executive calendars with precision and flexibility
- Coordinate virtual/in-person meetings across multiple time zones
- Handle confidential correspondence and documentation
- Process invoices and expense reports accurately
- Support onboarding processes for new team members
- Maintain digital filing systems with meticulous attention to detail
- Act as primary point of contact for internal/external stakeholders
Qualifications
- 3+ years of administrative support experience
- Expert proficiency in Microsoft Office Suite
- Exceptional time management and adaptability skills
- Proven ability to handle confidential information
- Strong written and verbal communication abilities
- Experience with scheduling tools (e.g., Calendly, Outlook)
- Associate's degree or relevant certification preferred