Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant and enjoy the perfect work-life balance! Horizon Business Solutions is seeking a highly organized professional to support our operations in Colorado Springs. This part-time role offers adaptable hours, making it ideal for students, parents, or professionals seeking flexibility. You'll be the backbone of our office, ensuring seamless daily operations while contributing to a positive team environment.
We value initiative and reliability in this position. As our Administrative Assistant, you'll interact with clients, manage schedules, and maintain critical documentation. If you're detail-oriented, tech-savvy, and thrive in collaborative settings, we want to hear from you. Apply today to become part of a company that invests in its people!
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Handle incoming communications professionally, including emails, calls, and visitor management
- Prepare and distribute confidential documents, reports, and presentations
- Maintain digital filing systems with strict attention to data integrity
- Assist with travel arrangements, expense reports, and procurement processes
- Support onboarding processes by preparing new hire materials and orientations
- Coordinate cross-functional meetings and take detailed minutes for action items
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional written and verbal communication skills with a polished phone manner
- Proven ability to multitask and prioritize competing deadlines effectively
- Strong attention to detail with high accuracy in data entry and document management
- Professional demeanor with discretion handling confidential information
- Associates degree in Business Administration or related field preferred