Job Description
Join our dynamic Oakland team as an Administrative Assistant with flexible scheduling options! We're seeking a motivated entry-level professional to support our daily operations with exceptional organizational skills. This hybrid role (3 days onsite/2 remote) offers the perfect blend of structure and work-life balance in California's vibrant East Bay. You'll be the backbone of our office, managing communications, coordinating schedules, and ensuring seamless workflows. If you're detail-oriented, tech-savvy, and eager to grow your administrative career, we encourage you to apply today!
Responsibilities
- Manage calendars, scheduling, and travel arrangements for department leadership
- Process incoming communications (phone, email, mail) with professionalism
- Coordinate meetings and prepare meeting materials/agendas
- Maintain digital and physical filing systems with strict confidentiality
- Assist with office supply inventory and vendor communications
- Support data entry and report generation using Microsoft Office Suite
- Act as primary point of contact for internal and external stakeholders
Qualifications
- High school diploma or equivalent; associate degree preferred
- 1+ years administrative support experience or internship
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to work independently with minimal supervision
- Valid California driver's license (for occasional errands)
- Flexible availability to accommodate business needs