Job Description
Join our dynamic team at Pacific Horizon Partners as a Flexible Schedule Administrative Assistant. We value work-life balance and offer customizable hours to accommodate your lifestyle. This hybrid role combines remote flexibility with occasional in-office collaboration in our vibrant downtown San Francisco location. You'll be the backbone of our operations, ensuring seamless administrative support while enjoying a schedule that works for you.
Our ideal candidate thrives in autonomous environments and brings exceptional organizational skills to a fast-paced setting. We provide comprehensive training and a collaborative culture where your contributions make a tangible impact. If you're seeking professional growth without rigid constraints, this opportunity is tailored for you.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Handle confidential correspondence, including drafting emails, reports, and official communications
- Oversee office operations, including supply inventory management and vendor coordination
- Process expense reports, invoices, and financial documentation with precision
- Support team coordination through project tracking and deadline management
- Maintain digital and physical filing systems with meticulous attention to detail
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 2 years of administrative support experience in professional environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and Google Workspace
- Exceptional time management skills with proven ability to prioritize competing tasks
- Strong written and verbal communication abilities with polished professionalism
- Self-motivated with demonstrated initiative in autonomous work settings
- Associate's degree or equivalent professional certification preferred
- Experience with scheduling software (Calendly, Doodle) and virtual meeting platforms