Job Description
Join our dynamic team at Oakland Innovations Group as a Flexible Schedule Administrative Assistant! We're seeking a motivated entry-level professional to support our operations with adaptable hours that fit your lifestyle. This role offers an exceptional opportunity to build administrative expertise while enjoying work-life balance in Oakland's vibrant business district.
Our ideal candidate thrives in fast-paced environments and possesses exceptional organizational skills. You'll be the backbone of our daily operations, ensuring seamless office functionality while gaining hands-on experience in administrative excellence. This position includes competitive compensation and potential for growth within our expanding organization.
Responsibilities
- Manage calendars, scheduling, and coordinate meetings across departments
- Handle incoming communications including calls, emails, and correspondence
- Maintain accurate filing systems and digital documentation
- Assist with office procurement, inventory management, and supply coordination
- Prepare and distribute professional correspondence, reports, and presentations
- Support onboarding processes and new employee orientation
- Collaborate with team members to ensure operational efficiency
Qualifications
- High school diploma or equivalent; associate degree preferred
- 1+ years administrative or clerical experience (internships acceptable)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time management abilities
- Strong written and verbal communication skills
- Ability to prioritize tasks in a fast-paced environment
- Detail-oriented with high accuracy in data entry and record-keeping