Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant and enjoy the perfect work-life balance in Philadelphia! We're seeking a highly organized professional to provide crucial support in a part-time capacity with adaptable scheduling options. This role is ideal for students, parents, or career changers needing flexibility without compromising impact. You'll be the backbone of our operations, ensuring seamless daily workflows while thriving in a collaborative, growth-oriented environment.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating complex logistics across departments
- Handle incoming communications including emails, calls, and correspondence with professionalism
- Maintain digital and physical filing systems with meticulous attention to detail
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Coordinate travel arrangements and expense reports with precision
- Support onboarding processes for new team members
- Assist in project coordination and deadline tracking using project management tools
Qualifications
- Minimum 2 years of administrative experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proven experience with calendar management and scheduling software
- Ability to work independently with minimal supervision
- High school diploma or equivalent; associate's degree preferred
- Flexibility to work 20-25 hours per week with adaptable scheduling