Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant and enjoy the perfect work-life balance! Innovate Solutions Inc. is seeking a detail-oriented professional to provide essential support in our Philadelphia office. This part-time role offers adaptable hours (20-25 hours/week) with core availability between 10 AM - 3 PM, ideal for students, parents, or career changers seeking flexibility. You'll be the backbone of our operations, ensuring seamless administrative workflows while contributing to a collaborative, fast-paced environment.
Responsibilities
- Manage calendars, coordinate meetings, and arrange travel logistics
- Handle confidential documentation, data entry, and record maintenance
- Process invoices, expense reports, and financial transactions
- Communicate professionally with clients, vendors, and internal teams
- Support onboarding processes and maintain office supplies inventory
- Assist with digital filing systems and document management protocols
- Coordinate cross-departmental projects and task prioritization
Qualifications
- Associate's degree or equivalent administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving and adaptability in changing environments
- High-speed typing (60+ WPM) and 10-key proficiency
- Experience with scheduling software preferred (e.g., Calendly)