Job Description
Join our dynamic team as a Flexible Part-Time Administrative Assistant and transform your career with unparalleled work-life balance! We're seeking a highly organized professional to support our operations in the heart of New York City. This premium role offers adaptable scheduling (20-25 hours/week) while delivering impactful administrative support to C-level executives and cross-functional teams. Enjoy modern office amenities, competitive compensation, and opportunities for professional growth in a collaborative environment.
Your expertise will drive our operational excellence through seamless coordination of communications, documentation, and office logistics. We value initiative, discretion, and a proactive approach to problem-solving. If you thrive in flexible settings and possess exceptional organizational skills, this is your opportunity to excel with us.
Responsibilities
- Manage executive calendars and coordinate complex multi-location meetings across NY and OH offices
- Compose and distribute confidential correspondence, reports, and presentation materials
- Implement digital filing systems and maintain accurate records for compliance
- Onboard new hires and manage office supply inventory procurement
- Serve as primary liaison for external partners and internal stakeholders
- Coordinate virtual and in-office events with attention to detail
- Analyze operational workflows to identify efficiency improvements
Qualifications
- 3+ years of administrative experience in fast-paced corporate environments
- Expert proficiency in Microsoft Office Suite and Google Workspace
- Exceptional written/verbal communication and interpersonal skills
- Proven ability to manage competing priorities with minimal supervision
- Experience with remote team coordination across multiple time zones
- Associate's degree in Business Administration or related field
- Proficiency with CRM platforms (Salesforce preferred)