Job Description
Join our dynamic team as a Flexible Part-Time Administrative Assistant and enjoy a work-life balance tailored to your schedule. We're seeking a highly organized professional to support our New York operations with exceptional administrative support. This role offers remote flexibility with occasional in-office collaboration at our Manhattan headquarters. You'll be instrumental in maintaining our operational excellence while enjoying a schedule that accommodates your personal commitments.
Why You'll Love Working With Us: Competitive hourly pay, comprehensive virtual training, and a supportive culture that values work-life integration. We provide all necessary equipment and foster a collaborative environment where your contributions make a tangible impact.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across multiple time zones
- Handle confidential correspondence, emails, and communications with professionalism and discretion
- Prepare, edit, and distribute essential business documents including reports, presentations, and meeting minutes
- Maintain digital and physical filing systems ensuring accurate record-keeping and document retrieval
- Provide exceptional customer service as the first point of contact for internal and external stakeholders
- Assist with travel arrangements, expense reports, and procurement processes
- Support special projects requiring administrative coordination and attention to detail
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proven experience managing confidential information with discretion
- Ability to work independently with minimal supervision in a flexible environment
- Associate's degree or equivalent administrative certification preferred