Job Description
Join our dynamic team at Synergy Solutions Group as a full-time Administrative Assistant in Oakland, CA. We're seeking a highly organized professional to provide critical support to our executive team and ensure seamless office operations. This immediate hire opportunity offers competitive compensation, comprehensive benefits, and a collaborative environment where your contributions drive success.
As a key member of our administrative team, you'll be the backbone of our daily operations, managing complex schedules, coordinating communications, and maintaining efficient workflows. If you're a proactive multitasker with exceptional attention to detail and a passion for supporting organizational excellence, we encourage you to apply today!
Responsibilities
- Manage executive calendars, coordinate complex meeting arrangements, and handle travel logistics
- Prepare, edit, and distribute confidential documents, reports, and correspondence
- Oversee office supply inventory, equipment maintenance, and vendor relationships
- Process invoices, expense reports, and financial documentation with precision
- Serve as primary point of contact for internal and external stakeholders
- Coordinate departmental projects and events from conception to completion
- Maintain digital filing systems and ensure data security compliance
Qualifications
- Minimum 3 years of administrative support experience in a corporate environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with demonstrated attention to detail
- Experience managing confidential information and sensitive documents
- Ability to multitask effectively under tight deadlines
- Associate's degree or equivalent professional certification preferred