Job Description
Join our dynamic team at InnovateTech Solutions as a Flexible Office Assistant in sunny San Jose! We're seeking a highly organized professional to support our fast-paced tech environment with adaptable scheduling options. Enjoy competitive pay, comprehensive benefits, and the opportunity to grow your administrative career while maintaining work-life balance. Perfect for students, parents, or career changers seeking flexibility!
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications (calls, emails, visitors) with professionalism and efficiency
- Maintain digital and physical filing systems for accurate record-keeping
- Process expense reports, invoices, and purchase orders with precision
- Coordinate office supplies inventory and vendor relationships
- Support onboarding processes for new hires and visitors
- Assist with special projects and event planning as needed
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to work independently and prioritize tasks effectively
- Flexibility to adapt to changing schedules and deadlines
- Associate's degree or equivalent administrative certification preferred