Job Description
Join our dynamic team as a Flexible Office Assistant in the heart of Manhattan! We're seeking a highly organized professional to support our daily operations with adaptable scheduling options. This hybrid role (3 days in-office/2 days remote) offers competitive compensation and growth opportunities in a fast-paced corporate environment.
Our ideal candidate thrives in multitasking scenarios while maintaining exceptional attention to detail. You'll be the backbone of our office, ensuring seamless operations while enjoying unprecedented work-life flexibility. If you're passionate about administrative excellence and value autonomy in your role, we encourage you to apply.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications (phone, email, in-person) with professionalism
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process invoices, expense reports, and financial documentation
- Coordinate office logistics including supplies, equipment maintenance, and vendor relationships
- Support onboarding processes for new team members
- Assist with special projects and event coordination as needed
Qualifications
- Minimum 2 years administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proven problem-solving capabilities in office environments
- Flexibility to adapt to changing priorities and schedules
- Associate's degree or equivalent professional certification preferred
- Experience with scheduling tools like Calendly or Google Calendar