Job Description
Join our innovative team at Apex Administrative Solutions and transform your work-life balance with our industry-leading flexible scheduling and daily pay program! We're seeking a detail-oriented Administrative Assistant to support our dynamic operations in Boston's Financial District. Enjoy the freedom to choose your hours while making a tangible impact through seamless office coordination.
Our unique daily pay system means you'll receive earnings within 24 hours of each shift, eliminating traditional payroll cycles. This is a perfect opportunity for students, parents, or professionals seeking supplemental income without sacrificing personal commitments.
Responsibilities
- Manage executive calendars and coordinate complex meeting schedules across multiple time zones
- Process expense reports, invoices, and financial documentation with precision
- Compose professional correspondence, reports, and presentations using Microsoft Office Suite
- Serve as primary point of contact for internal and external stakeholder communications
- Organize digital and physical filing systems with meticulous attention to detail
- Coordinate travel arrangements and logistics for executive team members
- Assist with onboarding processes and new hire documentation
Qualifications
- Minimum 2 years of administrative support experience in fast-paced environments
- Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Exceptional time management and organizational abilities
- Strong written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information
- Experience with scheduling software (Calendly, Outlook Calendar)
- High school diploma or equivalent; associate degree preferred