Job Description
Be the face of our prestigious downtown Chicago firm! We're seeking a polished and professional Executive Receptionist to join our dynamic team immediately. This high-visibility role requires exceptional communication skills and impeccable professionalism to serve as the first point of contact for executives and VIP clients. Enjoy competitive benefits in a modern office environment with growth opportunities. If you thrive in fast-paced settings and excel at multitasking, apply now to start your career advancement journey!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex logistics
- Greet and assist high-profile visitors with exceptional professionalism
- Handle incoming calls, messages, and correspondence with discretion
- Manage office supplies, mail processing, and document organization
- Coordinate meeting room bookings and equipment setup
- Support administrative tasks including data entry and report preparation
- Maintain a welcoming, organized reception environment
Qualifications
- Minimum 2 years of executive-level receptionist experience
- Proficiency in Microsoft Office Suite and scheduling software
- Exceptional verbal/written communication and interpersonal skills
- Ability to maintain confidentiality and exercise judgment
- Strong organizational skills with attention to detail
- Professional appearance and polished demeanor
- Ability to multitask effectively in a fast-paced environment
- Associate degree or equivalent administrative certification preferred