Job Description
Join our dynamic downtown Indianapolis team as the face of our organization! We're seeking a polished Executive Receptionist to manage front desk operations and provide exceptional administrative support in a fast-paced corporate environment. This hybrid role offers the perfect blend of in-person client interaction and remote flexibility, with opportunities for growth into executive assistant positions. Enjoy competitive benefits, professional development stipends, and a collaborative culture that values excellence and innovation.
Responsibilities
- Manage multi-line phone system and professionally route 50+ daily calls
- Coordinate executive calendar management and meeting logistics
- Process incoming/outgoing mail and manage supply inventory
- Assist with vendor relations and procurement processes
- Prepare executive correspondence and confidential documents
- Oversee visitor greeting and badge issuance protocols
- Support HR initiatives onboarding new team members
- Maintain reception area appearance and operational standards
Qualifications
- Minimum 3 years professional receptionist/admin experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word)
- Exceptional verbal/written communication and diplomacy skills
- Proven ability to handle confidential information with discretion
- Experience with calendar management software (Calendly, Doodle)
- Strong organizational skills with attention to detail
- Professional business attire and polished presentation
- Ability to multitask in high-pressure situations