Job Description
Join our prestigious downtown firm as the first point of contact for executives and clients! We seek a polished Executive Receptionist to manage our front desk operations with exceptional professionalism. This hybrid role blends in-person presence with remote support, offering growth in a collaborative environment. Enjoy modern amenities, competitive benefits, and the opportunity to shape our office culture.
Responsibilities
- Manage multi-line phone system and route calls to appropriate departments
- Greet visitors, screen candidates, and coordinate executive calendars
- Process incoming/outgoing mail and manage office supply inventory
- Coordinate meeting logistics and prepare conference rooms
- Assist with travel arrangements and expense report processing
- Maintain digital filing systems and document management
- Support HR initiatives onboarding new team members
Qualifications
- 3+ years corporate receptionist or administrative experience
- Proficiency in Microsoft Office Suite and scheduling software
- Exceptional verbal/written communication and diplomacy skills
- Ability to multitask in fast-paced executive environments
- Discretion with confidential information and executive support
- Associates degree or relevant certification preferred
- Experience with CRM systems (e.g., Salesforce) a plus