Job Description
Join our dynamic team as an Executive Receptionist with a focus on data entry excellence at Premier Business Solutions Inc. We're seeking a polished professional to serve as the first point of contact for our Miami headquarters and New York satellite office. This hybrid role combines exceptional client interaction with precise data management in a fast-paced corporate environment.
Position includes comprehensive benefits package, career advancement opportunities, and collaborative workspace culture. Must be available for occasional travel between Miami and NYC locations.
Responsibilities
- Manage multi-line phone systems and direct calls across Miami and NYC offices
- Process and maintain accurate digital records using proprietary CRM and data entry systems
- Coordinate executive calendars, meeting logistics, and travel arrangements
- Prepare confidential correspondence, reports, and presentation materials
- Greet visitors, manage reception area, and process incoming/outgoing mail
- Assist with new hire onboarding documentation and HR data maintenance
- Collaborate with administrative teams on cross-office projects and initiatives
Qualifications
- Minimum 2 years receptionist experience with data entry proficiency
- Expertise in Microsoft Office Suite (Excel, Word, Outlook) and CRM software
- Exceptional written/verbal communication and interpersonal skills
- Ability to manage sensitive information with absolute discretion
- Proven multitasking abilities in high-volume environments
- Associate's degree or equivalent administrative certification
- Proficiency in Spanish highly desirable for Miami location