Job Description
Join our award-winning team as the first point of contact for prestigious clients in the heart of New Orleans' Central Business District. We're seeking a polished Executive Receptionist to deliver exceptional front-desk experiences while supporting executive operations in a fast-paced corporate environment.
At Harmony Solutions Group, we value professionalism, cultural competence, and proactive client engagement. This hybrid role offers competitive benefits, professional development stipends, and opportunities for advancement into administrative leadership positions.
Responsibilities
- Manage multi-line phone system with 50+ daily calls and triage communications to appropriate departments
- Coordinate executive calendar management, meeting logistics, and travel arrangements for 5+ executives
- Oversee visitor protocol including badge issuance, security clearance, and concierge services
- Process incoming/outgoing mail, shipments, and office supply inventory management
- Maintain digital and physical records with strict confidentiality protocols
- Support HR initiatives including new hire onboarding and employee event coordination
Qualifications
- Associates degree or 3+ years of executive-level reception experience required
- Advanced proficiency in Microsoft Office Suite and scheduling software
- Exceptional written and verbal communication skills with multilingual capabilities preferred
- Proven ability to manage competing priorities with calm professionalism
- Experience with CRM systems (Salesforce) and office equipment maintenance
- Valid Louisiana driver's license and reliable transportation