Job Description
Join our prestigious tech hub in San Jose as the face of our organization! We're seeking a polished Executive Receptionist to deliver world-class front desk operations in a fast-paced, innovative environment. You'll be the first point of contact for executives, clients, and partners, requiring impeccable professionalism and multitasking prowess. Enjoy competitive benefits, career growth opportunities, and a vibrant downtown location near major transit. Apply now to become an integral part of our dynamic team!
Responsibilities
- Manage professional reception area including greeting visitors, screening calls, and directing inquiries
- Coordinate executive calendar management, meeting scheduling, and travel arrangements
- Handle incoming/outgoing mail, packages, and courier services with precision
- Maintain office supply inventory and coordinate facility maintenance requests
- Support HR and administrative functions including onboarding paperwork and document management
- Implement company security protocols for visitor access and sensitive information
- Collaborate with department heads on special events and office initiatives
Qualifications
- Minimum 2 years corporate receptionist or executive assistant experience
- Exceptional verbal/written communication skills with professional demeanor
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Proven ability to multitask in high-pressure environments with attention to detail
- Discretion in handling confidential information and executive correspondence
- Associates degree or relevant certification preferred
- Experience with video conferencing systems and AV equipment
- Knowledge of office management best practices and protocols