Job Description
Join our dynamic team at Metropolitan Business Solutions as our Executive Receptionist, the first point of contact for our prestigious clients and partners. We're seeking a polished professional to deliver exceptional service in our fast-paced Midtown Manhattan headquarters. This hybrid role blends in-person presence with remote flexibility, offering a competitive benefits package including health insurance, retirement plans, and professional development opportunities. If you thrive in collaborative environments and possess impeccable organizational skills, we encourage you to apply.
Responsibilities
- Manage multi-line phone system with 50+ daily calls, including screening and routing to appropriate executives
- Coordinate executive calendar management, scheduling meetings across 15+ departments
- Oversee visitor reception process, including badge issuance and conference room reservations
- Process incoming/outgoing mail, packages, and deliveries for 100+ staff members
- Maintain office inventory, ordering supplies and equipment for 5-floor facility
- Assist with onboarding new hires, including equipment setup and orientation materials
- Support administrative tasks for executive team, including document preparation and travel coordination
Qualifications
- Minimum 3 years of executive-level reception or front desk experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and scheduling software
- Exceptional written and verbal communication skills
- Ability to maintain composure in high-pressure situations with multiple simultaneous tasks
- Strong attention to detail with proven organizational abilities
- Discretion in handling confidential information
- Associate's degree or equivalent professional certification preferred
- Experience in corporate or financial services environment advantageous