Job Description
Join our dynamic team as the face of our thriving San Antonio headquarters! We're seeking a polished Executive Receptionist to deliver exceptional first impressions while supporting high-level operations. This hybrid role blends client-facing excellence with administrative precision in a fast-paced corporate environment.
Responsibilities
- Manage multi-line phone system with professional call routing and message management
- Coordinate executive calendars, travel arrangements, and complex meeting logistics
- Oversee visitor protocol including badge issuance, scheduling, and orientation
- Process incoming/outgoing mail, packages, and confidential documents
- Maintain office supplies inventory and vendor relationships
- Support HR functions onboarding and new hire orientation
- Execute digital filing systems and document security protocols
Qualifications
- 3+ years executive receptionist or high-level administrative experience
- Expert proficiency in Microsoft Office Suite and scheduling software
- Exceptional written/verbal communication and conflict resolution skills
- Proven ability to manage competing priorities with discretion
- Professional demeanor with polished business etiquette
- Associate's degree in Business Administration or related field
- Bilingual English/Spanish preferred