Job Description
Join our prestigious downtown Chicago firm as the face of our organization! We're seeking a polished Executive Receptionist to deliver exceptional front-desk experiences in our high-energy corporate environment. This hybrid role blends in-person presence with administrative support, offering growth opportunities in a collaborative team setting.
Enjoy competitive benefits, professional development stipends, and a modern workspace in the Loop. Perfect for detail-oriented professionals who thrive in fast-paced settings!
Responsibilities
- Manage multi-line phone system and route calls to appropriate departments
- Greet visitors, coordinate appointments, and issue visitor badges
- Process incoming/outgoing mail and manage office supply inventory
- Coordinate meeting room bookings and catering services
- Maintain digital calendars for executive team members
- Assist with light administrative tasks (data entry, filing, document preparation)
- Support office events and employee onboarding processes
Qualifications
- 3+ years of professional receptionist or front-desk experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal/written communication and interpersonal skills
- Ability to multitask in fast-paced environments with poise
- Strong attention to detail and organizational abilities
- Discretion in handling confidential information
- Experience with scheduling software (e.g., Calendly, Office 365)
- High school diploma; associate degree preferred