Job Description
Join our dynamic team as a full-time Administrative Assistant with flexible scheduling options. We're seeking a highly organized professional to support executives across our Atlanta, GA and New York offices. This hybrid role offers the perfect blend of in-office collaboration and remote flexibility, allowing you to maintain work-life balance while excelling in a fast-paced environment. Enjoy competitive compensation, comprehensive benefits, and opportunities for professional growth in a company that values innovation and employee well-being.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit confidential documents, reports, and presentations with meticulous attention to detail
- Oversee office operations including supply inventory, equipment maintenance, and vendor relationships
- Serve as primary point of contact for internal and external communications via phone, email, and video conferencing
- Coordinate team meetings, events, and off-site activities across multiple locations
- Maintain digital filing systems and ensure data integrity across CRM and HR platforms
- Assist with budget tracking, expense reports, and basic bookkeeping tasks
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Experience with calendar management and travel coordination
- Ability to work independently with minimal supervision in flexible environments
- Discretion when handling confidential information
- Comfortable working across multiple time zones (ET/CT)