Job Description
Join our award-winning team at Pacific Horizon Partners as the face of our prestigious downtown San Francisco office. We're seeking a polished Executive Receptionist to deliver exceptional first impressions while supporting our C-suite executives in a fast-paced corporate environment. This hybrid role blends front-desk excellence with high-level administrative support in a modern, tech-forward workspace.
Responsibilities
- Manage professional front desk operations including visitor greeting, call routing, and mail processing
- Coordinate complex executive calendars, meetings, and international travel arrangements
- Oversee conference room bookings and AV equipment management
- Procure and maintain office supplies, equipment, and breakroom amenities
- Assist with vendor relationships and service contract renewals
- Support HR initiatives including onboarding paperwork and employee events
- Implement office safety protocols and emergency response procedures
Qualifications
- 3+ years executive receptionist or high-level administrative support experience
- Proficiency in Microsoft Office Suite and scheduling software (Calendly)
- Exceptional communication skills with polished business demeanor
- Ability to multitask with grace under pressure in dynamic environments
- Discretion handling confidential information and sensitive situations
- Proven event coordination and logistics management abilities
- Associate's degree or relevant certification preferred